Published Feb 19, 2025
Microsoft Teams will send separate event invite emails based on participant roles (Attendee, Presenter, Co-organizer) starting mid-2026. Organizers receive role-specific emails, enabling distinct invites for town hall attendees. Rollout is automatic; no admin action is needed, but user notification is recommended.
Updated March 12, 2026: We have updated the timeline. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees.
This message is associated with Microsoft 365 Roadmap ID 476488.
When this will happen:
Targeted Release: We will begin rolling out early July 2026 (previously mid-April) and expect to complete by mid-July 2026 (previously late April).
General Availability (Worldwide): We will begin rolling out mid-July 2026 (previously late April) and expect to complete by late July 2026 (previously early May).
General Availability (GCC, GCC High): We will begin rolling out late July 2026 (previously late April) and expect to complete by late August 2026 (previously late May).
How this will affect your organization:
This feature update allows the organizers of town halls to maintain separate invites for attendees.
What you need to do to prepare:
This rollout will happen automatically with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.