Published Feb 19, 2025
Microsoft Teams will separate event invite emails by participant roles—attendee, presenter, and co-organizer—starting mid-April 2026. Organizers and presenters receive distinct invites, aiding town hall management. Rollout is automatic; admins should inform users and update documentation accordingly.
Updated February 12, 2026: We have updated the timeline. Thank you for your patience.
Microsoft Teams Events invite emails will be separated based on the role of the participant. Event organizers will get an email explaining the specific roles of participants in the event. Similarly, each presenter will get a separate calendar invite, allowing the organizers of town halls to maintain separate invites for attendees.
This message is associated with Microsoft 365 Roadmap ID 476488.
When this will happen:
Targeted Release: We will begin rolling out mid-April 2026 (previously late March) and expect to complete by late April 2026 (previously early April).
General Availability (Worldwide): We will begin rolling out late April 2026 (previously early April) and expect to complete by early May 2026 (previously mid- April).
General Availability (GCC, GCC High): We will begin rolling out late April 2026 (previously mid-April) and expect to complete by late May 2026 (previously early May).
How this will affect your organization:
This feature update allows the organizers of town halls to maintain separate invites for attendees.
What you need to do to prepare:
This rollout will happen automatically with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.