MC1059668 - (Update) Microsoft Teams: Meeting option suggestions in classic Microsoft Outlook for Windows

Updated October 28, 2025: We have updated the timeline below. Thank you for your patience.

Coming soon: The Microsoft Teams Meeting add-in in classic Microsoft Outlook for Windows desktop will suggest meeting options to meeting organizers based on meeting details, helping organizers easily schedule meetings with optimized settings from the scheduling form.

This message is associated with Microsoft 365 Roadmap ID 487858.

When this will happen:

General Availability (Worldwide):Targeted Release: We will begin rolling out early mid-June 2025 and expect to complete by mid-late June 2025.

General Availability: We will begin rolling out mid-July 2025 and expect to complete by mid-November 2025 (previously late July).

How this will affect your organization:

After this rollout, meeting organizers that have the Teams add-in installed for classic Outlook for Windows desktop will be able to see Meeting option suggestions in the new Setup pane of the scheduling form when they schedule a Teams meeting. meeting organizers can open the Setup pane from the Teams Meeting add-in ribbon in the form, or the pane will automatically open when suggestions are available.

A meeting organizer can save or accept the suggestions and easily update Meeting options from the pane.

If a user closes the ‘Setup your Teams Meeting’ pane during scheduling, then the pane will not auto-open again until the ‘Setup’ button in the Teams Meeting Add-In ribbon is clicked.

This feature will be available by default.

What you need to do to prepare:

This rollout will happen automatically by the specified dates with no admin action required before the rollout. Review your current configuration to assess the impact on your organization. You may want to notify your users about this change and update any relevant documentation.

Refer to documentation on how to manage, install, and troubleshoot the Teams COM add-in for Classic Outlook for Windows:

• Manage add-ins in the admin center - Microsoft 365 admin | Microsoft Learn
• Use add-ins in Outlook - Microsoft Support
• Resolve issues with Teams Meeting add-in for classic Outlook - Microsoft Teams | Microsoft Learn

Before rollout, we will update this post with new documentation.