Published May 21, 2025
Microsoft OneDrive and SharePoint will soon allow users to add text or image watermarks to PDFs, with options for customization and positioning. The rollout will start in late June 2025 and complete by mid-July 2025. No admin action is required, but user notification and documentation updates are recommended.
Updated June 26, 2025: We have updated the timeline below. Thank you for your patience.
Microsoft OneDrive and Microsoft SharePoint for web will soon let users add text or images as watermarks to PDF documents. Users can place the watermark in front of their content and choose the desired location and angle for the watermark.
This message is associated with Microsoft 365 Roadmap ID 485796.
When this will happen:
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out late June 2025 (previously mid-June) and expect to complete by mid-July 2025 (previously early July).
How this will affect your organization:
To add text as a watermark:
To add an image as a watermark:
To edit an existing watermark:
To add another watermark, select Add new under the Watermark toolbar.
To remove a watermark:
FAQs
Can I modify watermarks using other PDF tools?
Does applying a watermark change my original PDF?
What you need to do to prepare:
Note: Some users may see this feature before other users in your organization.
This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.
Before rollout, we will update this post with new documentation.