Microsoft 365 Message Center Archive

MC1122155 - Project Manager Agent – SP site grounding

Message ID

MC1122155

View in Message Center

Service

Planner

Published

Jul 25, 2025

Tag

Major change
New feature
User impact
Admin impact

Summary

The Project Manager agent in Planner will preview a feature using encrypted SharePoint files for improved task creation and execution. New Plans enable this by default; existing Plans require manual activation. Tasks from encrypted files become unencrypted for export. Rollout starts late July 2025, completing late August 2025.

More information

We're introducing a new capability in Preview for the Project Manager agent in Planner. This enhancement enables the agent to utilize encrypted files from the SharePoint site associated with the Microsoft 365 group of the Plan for grounding. By leveraging these files, the agent can improve task creation from goals and execution of assigned tasks, ensuring more accurate and secure project management automation.

When this will happen

  • Public Preview rollout begins: Late July 2025
  • Expected completion: Late August 2025
How this affects your organization

  • New Plans with Project Manager agent:
    • SharePoint Site grounding is enabled by default during Plan creation.
    • Admins and users can disable this feature during or after Plan creation.
  • Existing Plans with Project Manager agent or Premium Plans:
    • SharePoint Site grounding is disabled by default.
    • Admins can enable it manually within the Plan settings.
  • Task and file behavior:
    • When encrypted SharePoint files are used for grounding, the resulting tasks and files are unencrypted and can be exported, printed, and downloaded.
What you can do to prepare

  • Review Plan creation workflows and determine if SharePoint Site grounding should be enabled by default for your organization.
  • Educate users and admins on how to toggle the grounding feature during and after Plan creation.
  • If needed, disable the Project Manager agent for your tenant by following guidance here: Microsoft Learn
Compliance considerations

Alters how existing customer data is processed, stored, or accessedIf SP Site grounding is enabled, the Project Manager agent can access encrypted files stored in the SharePoint site of the M365 group associated with the Plan.