MC1134737 - Microsoft Teams: Private channels increased limits and transition to group compliance

Updated September 18, 2025: We have updatedUpdate as of April 30th, 2026 – Admin action is needed and the timing and content below with additional information.has been updated. Thank you for your patience. 

Migration of channels is complete with a few pending channels for which we have shared more information here for admin remediation. Admins must take action within 30 days, by June 5th, 2026, to remediate specific private channel configurations that are currently not eligible for migration. There are two impacted scenarios.

• The first includes private channels with no users, where the roster is empty and the channel is inaccessible to any tenant user.
• The second includes private channels that contain only guest users and no in-tenant owners. In both cases, these channels cannot be migrated in their current state.

To complete migration of these channels, admins are required to add at least one in-tenant user as an owner to each affected private channel by June 5th, 2026. This ensures the channels have valid ownership and meet requirements. If no action is taken by June 5th 2026, impacted channels will be soft deleted and remain recoverable for 30 days. After this period, they will be permanently deleted. All deletions will continue to honor applicable retention policies, legal holds, and compliance requirements.

To identify impacted channels, admins can use the updated powershell cmdlet Get-TenantPrivateChannelMigrationStatus – which now provides per-channel details for channels in the above state. Once identified, admins can use Microsoft Graph APIs to add in-tenant users as channel owners and complete remediation. Please see FAQ below for sample response and additional data.

We are in the process of expanding higher limits for membership and number of private channels in private channels as well as meeting support, targeting completion in May 2026.

New limits for private channels will rollout starting late April 2026. Private channels not yet migrated would not receive new limits until their migration is complete.

In response to customer feedback, we are introducing enhanced flexibility, greater scalability, and streamlined compliance management for private channels in Microsoft Teams.

Note: It is important for compliance managers to review and take appropriate action before migration starts for these changes to private channels.

What's changing?

Private channels will transition use a channel mailbox instead of individual user mailboxes.

Organizations with compliance policies (retention, legal hold, data loss prevention, or eDiscovery) for private channels must review these policies and must apply policies to the Microsoft 365 group for the channel’s team before migration begins to ensure continuity of the policy for a private channel. Existing policies will continue to apply to user mailboxes; post-migration, new data will be governed by policies on the group. Note that policies applied to the team’s group can apply to all channels in the team.

After the transition to updated private channels in your organization, private channels will be updated as follows.

1. Private channels are no longer limited to 30 per team. Instead, private channels can be added up to the limit of 1000 total channels per team.
2. Private channels can now have up to 5000 members, instead of 250.
3. Meetings can now be scheduled in private channels.
4. Compliance policies for private channels are part of the team’s group policies instead of the individual user level.

The migration of private channels to the updated capabilities will begin in early October 2025 and continue through December 2025.late April 2026 (previously March). During this period, private channels will continue to operate normally. Admins and compliance managers should complete any required policy changes by September 20,October 2025, before the migration begins. Migration can start or end at different timesChanges to private channel limits and meeting scheduling will follow in late April through early May 2026 (previously early April).

As part of this change, newly created private channels will not be created with a document library by default; the root folder is used as a default location for each tenant during the rollout period. To track progress, aany new PowerShell command will be available for tenants to check whether their migration has started or is completed. This post will be updated soon with details on the PowerShell command. files.

When this will happen:

General Availability (Worldwide): We will begin rolling out private channel migration early October 2025 (prevously(previously late September) and expect to complete by mid-December 2025. late April 2026 (previously March). Updated channel limits and meeting scheduling will complete in early May 2026 (previously April). Restricted clouds rollout will begin in April 2026 (previously March).

Action required by compliance managers and admins

1. Purview eDiscovery and Legal Hold

With this change, private channel data will move from user mailboxes to the group mailbox, aligning with how shared channels data is stored. Previously, legal holds were applied to user mailboxes since private channel data resided in each member’s mailbox. Post-migration, the latest version of private channel message data from each user’s mailbox is moved to the private channel’s group mailbox. Message edits and deleted messages will not be copied into the group mailbox.

Note: For users on hold, copies of message edits and deleted messages will remain in the user’s preserved library folder until the hold expires, while the latest version of private channel message data from each user’s mailbox is copied to the private channel’s group mailbox.

Before migration

If a legal hold exists for a private channel, admins must also apply the policy to the team’s group, in addition to the policy already applied to users’ mailboxes, in order for a hold to apply to new data generated and stored in the private channel’s mailbox. Note that policies applied to the team’s group can apply to all channels in the team.



Screenshot 1: Setting up a new hold in Microsoft Purview compliance portal.

After migration

For existing holds admins will need to ensure that the hold is applied to the user mailbox as well as the new group mailbox, in order for a hold to apply to existing and new message data. Any new legal holds will need to be applied to the group.

For complete eDiscovery, include both the private channel’s users’ mailboxes and the team’s group mailbox to retrieve pre-migration messages, message history, and post-migration new content.



Screenshot 2: Configuring an eDiscovery search in Microsoft Purview compliance portal.

2. Purview Data Loss Prevention (DLP)

With this change, private channel messages will be included as a part of the DLP policy scoped to the private channel’s team’s group, as opposed to the user mailbox.

Before migration

Admins must modify the “Teams chat and channel messages” policy for private channels to add the team’s group containing the private channel, in addition to the user mailbox, in order to include new private channel messages in a policy. Note that policies applied to the team’s group can apply to all channels in the team.

After migration

Ensure that “Teams chat and channel messages” policy for private channels is scoped to the team’s group containing the private channel.



Screenshot 3: Configuring a data loss prevention policy in Microsoft Purview compliance portal.

3. Purview Retention Policy

After this change, creation of new private channel-specific policies will not be possible in the Purview portal. Instead, “Teams channel messages” policies applied to the team’s group will now include private channels. Existing private channel policies will remain in effect and preserve all held message data in user mailboxes. Editing of existing policies will not be supported but policies can be removed.

Before migration

Apply current private channel retention policies (previously on user mailboxes) to Teams channel messages to include the team’s group, in order to include new private channel messages in a policy. In Microsoft Purview compliance portal, go to solutions > Data Lifecycle Management > Retention policies. Note that policies applied to the team’s group can apply to all channels in the team.

After migration

If the parent team’s group retention policy differs from the private channel’s policy, create a new or equivalent policy to ensure consistent retention.



Screenshot 4: Configuring “Teams channel messages” for a retention policy in Microsoft Purview compliance portal.




4. 4. Microsoft policies for Optical Character Recognition



Before Migration:

• In Microsoft Purview compliance portal, go to Settings, -> Optical character recognition (OCR) is managed via Data Loss Prevention (DLP) policy. Before migration, modify the corresponding DLP policy that needs be applied for OCR, -> Select locations and scope to private channels and change locations to1 all users and groups.groups or 2 specific users and groups

After Migration:

Set the settings for “all users and groups” to cover private channels as specific users and groups are not supported.

Frequently asked questions

1. How can admins identify a user’s private channel memberships?
   • Use Teams Admin Center under team settings, or run PowerShell: Get-TeamChannelUser to list members.
2. When is compliance manager action required?
   • If a policy (legal hold, eDiscovery, retention, DLP) applied to a user’s mailbox, in order to include private channel messages, differs from the team policies for the team hosting the private channel. Policies must be applied to the team’s group in order to include new private channel messages in a policy. Note that policies applied to the team’s group can apply to all channels in the team.
   • During eDiscovery for users on hold or during migration, search both user mailbox and group mailbox for complete data on a private channel.
3. What if no action is taken?
   • User-level policies will not apply to a private channel’s new message data. Team-level policies will apply to private channels.
4. Why isn’t Microsoft automatically applying policies from user mailboxes to a private channel’s team?
   • Tenant admins and compliance managers must assess and apply policies as needed. Group policies apply to all channels in the Team. Some user mailbox policies are intended for all of a user’s messages, and some are intended for private channel messages. Each organization must review and decide on policies.
5. Is there any impact to end users?
   • During migration, users may see duplicate search results in Teams searches—both links will navigate to the same content in Microsoft Teams.

When will migration happen for my tenant and how long will it take?

• Migration can start or end at different times for each tenant during the rollout period and can take some weeks depending of the tenant. To track progress, a new PowerShell command will beis available for tenants to check whether their migration has started or is completed.

  The command will be:

  be Get-TenantPrivateChannelMigrationStatus -TenantId

  Sample Response

  TenantId                     : <tenantId>

  MigrationStatus              : RequiresAdminAttention

  MigrationStartTimeStamp      : 2/10/2026 6:48:20 AM

  MigrationCompletionTimeStamp :

  Details                      : (see parsed JSON below)

  Parsed Details JSON

  {

    “totalChannels”: 10,

    “migratedChannels”: 6,

    “failedChannels”: 1,

    “ownerlessChannels”: 2,

    “remainingChannels”: 1,

    “ownerlessChannelsDetails”: [

      {

        “channelThreadId”: “<channelId>@thread.tacv2”,

        “teamId”: “<teamId>”

      },

      ]

  }

  Note: The Details field is returned as a single JSON string. The formatted version above is shown for readability.

Please refer to this blog post for more information: New enhancements in Private Channels in Microsoft Teams unlock their full potential 

We appreciate your attention to this important update.

Please refer to this blog post for more information: New enhancements in Private Channels in Microsoft Teams unlock their full potential 

We appreciate your attention to this important update.