MC1138798 - Build SharePoint automations with Workflows—now aligned with the Teams experience

Introduction

We’re introducing a new way to build automations in SharePoint using Workflows—the same fast, intuitive experience available in the Teams Workflows app. This update simplifies automation across SharePoint, Teams, and Microsoft 365, helping users streamline tasks like notifications, approvals, and file actions with just a few clicks.

Powered by Power Automate, Workflows offers a consistent experience across platforms and reduces the complexity of previous automation methods.

This message is associated with Roadmap ID 491632 and MC1121517.

When this will happen

• Targeted Release: Begins mid-September 2025; expected completion by end of September 2025.
• General Availability: Begins mid-October 2025; expected completion by mid-November 2025.

How this affects your organization

As part of this update, list and document libraries will have a new Workflows button on the command bar menu. We'll also be consolidating the existing Automate and Integrate menus into a single menu dropdown.

Figure i. Updated Workflows button on the command bar menu

The new Workflows experience introduces:

• A streamlined interface for creating automations directly in SharePoint lists and libraries, Teams chats, and channels.
• A redesigned template library for faster discovery of common workflows.
• Natural language-to-flow capabilities to describe automation goals.
• A Madlib-style editor for easy customization using plain language and dynamic placeholders.

Figure ii. Workflows experience opening in a SharePoint list

Figure iii. Creating a new Workflow from a template in a SharePoint document library

Workflows is powered by Power Automate and retains enterprise-grade reliability, security, and extensibility. Existing workflows and compliance processes remain unaffected. The feature is on by default and requires no admin configuration.

What you can do to prepare

No admin action is required at this time. However, you may:

• Inform users about the new Workflows experience in SharePoint.
• Update existing training and documentation that used the Integrate menu and Power Automate to create flows
• Reassure users that existing Power Automate workflows and policies will remain unchanged.
• Learn more:
  • Browse and add workflows in Microsoft Teams (will be updated before WW rollout)
  • Create a flow for a list or library (will be updated before WW rollout)

Compliance considerations

This feature leverages the Default Environment in Power Platform, if your organization has specific controls or environment policies, Workflows experiences in Teams & SharePoint will be included in those policies.