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Metadata at Sep 17, 2025

Message ID

MC1152322

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Last Updated

Sep 17, 2025

Published Sep 12, 2025

Service

Microsoft 365 apps
Microsoft 365 Copilot Chat

Tag

Feature update
Admin impact
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MC1152322 - Expanding Microsoft 365 Copilot Search admin experience to AI admin role

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What changed since this version

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Updated September 17, 2025: We have updated the title and content. Thank you for your patience.

We’re introducing a new AI Admin Role forexpanding Microsoft 365 Copilot Search capabilities within Microsoft 365 Admin Center to AI admin and Global reader roles. This is to provide organizations with enhanced control and flexibility in managing AI-powered search experiences. ThisAI admin role enables designated admins to configure, monitor, and govern Copilot Search capabilities across their tenant. Global reader roles provide read-only capabilities to Acronyms and Bookmarks configuration in Copilot Search. 

When this will happen:

General Availability (Worldwide): Rollout begins mid-late September 2025 and is expected to complete by September 22, 2025. 

How this affects your organization:
  • Admins assigned the new AI Admin Role will be able to manage Copilot Search settings and capabilities for their organization.
  • Admins assigned Global Reader Role will be able to have read-only capability Copilot Search settings for their organization.
  • This feature is on by default for tenants with eligible licenses and assigned roles.
  • No changes will be made to existing admin roles unless explicitly assigned.
What you can do to prepare:
  • Ensure that designated admins are assigned the AI Admin Role.and Global Reader role.
  • Confirm that your organization has the Microsoft 365 Copilot license.
  • Review role assignment practices in Microsoft Entra IDto manage access.

Learn more: About admin roles in the Microsoft 365 admin center - Microsoft 365 admin | Microsoft Learn

Compliance considerations:

Does the change introduce or significantly modify AI/ML or agent capabilities that interact with or provide access to customer data? Yes. This update introduces the AI Admin Role,Role and Global reader role, which enables designated administrators to manage or give read-only capability to AI-powered Copilot Search experiences that interact with customer data across Microsoft 365 services.
Does the change alter how existing customer data is processed, stored, or accessed (e.g., documents, emails, chats, etc.)?Yes. AI-powered search may surface data across services based on user permissions, potentially altering how data is accessed and presented.
 =Does the change provide end users any new way of interacting with generative AI? Yes. Copilot Search enhances the user experience by enabling generative AI-powered search capabilities across Microsoft 365.
Does the change alter how admins can monitor, report on, or demonstrate compliance activities (e.g., Purview or admin reporting)?Yes. The AI Admin Role includesNo. There is no new governance and monitoring capabilities for Copilot Search, allowingSearch. But, with this role AI admins will be able to oversee AI interactionsmanage the existing Acronyms and usage.Bookmark configurations with Copilot Search. Global Reader will give them read-only capabilities to the same. 
Does the change include an admin controlcontrol, and can it be controlled through Entra ID group membership? Yes. AI Admin Role and Global Reader access to Copilot Search capabilities is managed via the AI Admin Role, which can be assigned and controlled through Microsoft Entra ID group membership.

Snapshot from Sep 17, 2025

We’re introducing a new AI Admin Role for Microsoft 365 Copilot Search to provide organizations with enhanced control and flexibility in managing AI-powered search experiences. This role enables designated admins to configure, monitor, and govern Copilot Search capabilities across their tenant.

When this will happen:

General Availability (Worldwide): Rollout begins mid-September 2025 and is expected to complete by September 22, 2025.

How this affects your organization:
  • Admins assigned the new AI Admin Role will be able to manage Copilot Search settings and capabilities for their organization.
  • This feature is on by default for tenants with eligible licenses and assigned roles.
  • No changes will be made to existing admin roles unless explicitly assigned.
What you can do to prepare:
  • Ensure that designated admins are assigned the AI Admin Role.
  • Confirm that your organization has the Microsoft 365 Copilot license.
  • Review role assignment practices in Microsoft Entra ID to manage access.

Learn more: About admin roles in the Microsoft 365 admin center - Microsoft 365 admin | Microsoft Learn

Compliance considerations:

Does the change introduce or significantly modify AI/ML or agent capabilities that interact with or provide access to customer data? Yes. This update introduces the AI Admin Role, which enables designated administrators to manage AI-powered Copilot Search experiences that interact with customer data across Microsoft 365 services.
Does the change alter how existing customer data is processed, stored, or accessed (e.g., documents, emails, chats, etc.)?Yes. AI-powered search may surface data across services based on user permissions, potentially altering how data is accessed and presented.
 =Does the change provide end users any new way of interacting with generative AI? Yes. Copilot Search enhances the user experience by enabling generative AI-powered search capabilities across Microsoft 365.
Does the change alter how admins can monitor, report on, or demonstrate compliance activities (e.g., Purview or admin reporting)?Yes. The AI Admin Role includes new governance and monitoring capabilities for Copilot Search, allowing admins to oversee AI interactions and usage.
Does the change include an admin control and can it be controlled through Entra ID group membership? Yes. Admin access to Copilot Search capabilities is managed via the AI Admin Role, which can be assigned and controlled through Microsoft Entra ID group membership.