MC1319216 - Microsoft Teams: In‑meeting toggle to turn Meeting AI on or off

Updated August 21,26, 2026: We have updated the content.content and timeline. Thank you for your patience. 

What and Why

Microsoft Teams will introduce a new control that allows licensed meeting organizers and presenters to turn Meeting AI (including Copilot and Facilitator) on or off during a live meeting. This change builds on existing Meeting AI behavior and provides real-time flexibility to control when AI is active.

Licensed organizers and presenters can capture insights when discussions are valuable and turn off AI when conversations shift to sensitive topics. To protect AI from accessing any artifacts, Recording and Transcription will also be turned off.

Rollout Schedule

• Targeted Release: We will begin rolling out mid-AugustSeptember 2026 (previously early July)mid-August) and expect to complete by late AugustSeptember 2026 (previously mid-July)late August).
• General Availability (Worldwide): We will begin rolling out late Augustmid-September 2026 (previously mid-July)late August) and expect to complete by late September (previously early September 2026 (previously end-of-July)September).

Impact on Your Organization

Who is affected

• All Microsoft 365 tenants with Meeting AI (Copilot and/or Facilitator) enabled by policy and in Meeting Options
• Licensed organizers and presenters in Teams Meetings

Platforms / Services

• Microsoft Teams (Desktop, Web, and Mobile)
• Microsoft 365 Copilot (Meeting AI, Facilitator)

What will happen

• A new control will appear in the Teams meeting toolbar:toolbar for scheduled meetings: 

  

  Screenshot 1 - Copilot and Facilitator toggles set to off

• Licensed organizers and presenters can turn Meeting AI on or off during meetings: 

  

  Screenshot 2 - Copilot and Facilitator toggles set to on

• Toggles are shown only when Meeting AI is allowed by policy.
• An AI status indicator will show participants whether Meeting AI is active.

Existing tenant policies and meeting options are respected:

• If Meeting AI is disabled by policy, the toggles will not appear.

When Meeting AI is turned off:

• Copilot, Facilitator responses, and Notes will no longer be generated.
• Previously generated artifacts remain available and governed by retention policies.
• If AI is used without transcription, speech-to-text data stops and Recap is not generated.

Important: Transcription Dependency

• When AI is used with transcription, they remain coupled:
• Turning on Meeting AI automatically turns on transcription and generates a recap.
• Starting transcription automatically enables Meeting AI and recap.
• To prevent Meeting AI usage, transcription and Meeting AI must remain off.

No changes to

• Meeting options configured before meetings
• Recording, transcription, and sensitivity labels behavior
• Retention and compliance policies
• Licensing requirements for Copilot and Meeting AI

Action Required / Recommendations

No action is required for this rollout.

Recommended actions:

• Update internal training and documentation to explain:
• Where the Meeting AI toggle appears
• Who can use the toggle (licensed organizers and presenters)
• Communicate to end users:
• Starting transcription automatically enables Meeting AI and recap
• Meetings that must avoid AI should not use transcription
• Prepare helpdesk teams to support user questions about:
• Controlling Meeting AI during meetings
• Understanding transcription-related behavior

Compliance Considerations

No compliance considerations identified. Review as appropriate for your organization.