MC1540348 - Microsoft SharePoint: Data access governance report for group permissions

What and why

We are introducing a new Data access governance report in the SharePoint admin center that allows SharePoint administrators to identify all sites accessible to a given group and the extent of that access. Groups with broad membership, including groups created for vendors, can expose sensitive content to unintended recipients. This report helps administrators investigate potential exposure and verify group permissions.

Rollout schedule

• General Availability (Worldwide, GCC, GCC High, DoD): Rollout will begin in late November 2026 and is expected to complete by early December 2026.

Impact on your organization

Who is affected

• SharePoint administrators responsible for managing and reviewing site permissions.

Platforms and services

• Microsoft SharePoint admin center
• Data access governance

What will happen

• SharePoint administrators will be able to use the new report to identify all sites accessible to a given group. The report will show the extent of the group's access to those sites.
• Administrators can use the report to investigate potential exposure of sensitive content and to review group permissions before assigning Copilot licenses.

Data access governance page

Action required and recommendations

We recommend that you:

• Review your current SharePoint site permissions configuration to identify potential exposure.
• Notify your SharePoint administrators about the new reporting capability in the SharePoint admin center.
• Update your internal documentation and workflows to reflect this change.

Learn more

• Data access governance reports - get site permission report for given users - SharePoint in Microsoft 365 | Microsoft Learn

Compliance considerations

No compliance considerations identified. Review as appropriate for your organization.