MC800837 - Microsoft Purview compliance portal: Blanket custom retention policies which apply to all Audit recordTypes

Updated July 23,June 28, 2024: We have updated the rollout timeline below. Thank you for your patience.

Today, users can share content to a Microsoft Purview is enhancingTeams meeting directly from a standalone webapp (in the Audit custom retention policy experiencebrowser) if developers have embedded a Share-in-Meeting control in their webapps. Today, this control allows users to make it easiershare content only to an ongoing Teams meeting (or a new ad-hoc meeting) on the same device. In this rollout, we will retain the control's existing capabilities, and we will enhance the control to enable users to share content to a meeting scheduled for customers to change the default retention policy across all their Audit logs. With this change, customers can now create blanket custom retention policies that apply to all Audit recordTypes. This capabilityfuture. We will become available in addition tocombine the Share-in-Meeting controls with the existing support of manually selecting specific recordTypesShare to Teams dialog box, so users can use one dialog box to share from a Teams app to Teams chats, channels, or meetings. We are also introducing the ability for users to choose Present Now from the dialog to present content in a custom policy.

Teams meeting. Developers can choose to opt into the features in this rollout. This rollout applies to Teams for Windows, the web, and Mac.

This message is associated with Microsoft 365 Roadmap ID 395215394670.

When this will happen:

Public Developer Preview: We will begin rolling out lateearly June 2024 and expect to complete by mid-June 2024.

Targeted Release: We will begin rolling out early August 2024 (previously mid-early July) and expect to complete by mid-SeptemberAugust 2024 (previously late mid-July).

General Availability:Availability (Worldwide, GCC): We will begin rolling out late September2024mid-August 2024 (previously mid-August)early July) and expect to complete by late OctoberAugust 2024 (previously late August)mid-July).

How this will affect your organization:

This change now allows security adminsAdditional enhancements for developers in your organizationthis this rollout:

• When a meeting begins, the app side panel is opened automatically for the user who shared the content to apply a default retention policythe meeting.
• Exposes shared content information for the app to allget the list of content shared, display the Audit recordTypes. Previously, an admin had to manually select every single recordTypecontent, and have it readily available in the dropdown menu ofside panel.
• Notifies the meeting participants through an experience in the meeting chat that a custom retention policy. Moreover, it did not automatically include any new recordTypes addeduser has shared content in the meeting.

App developers can embed the Share to Teams control on their external webapp:

Using the Share to Teams control, users can select a chat, channel, or meeting to share their content to. Users can also choose to present the Audit log atcontent onto in a future time.Teams meeting with the Present Now feature.

With this change, an admin can simply select All under the recordTypes field to apply the custom retention policy to all existing and future recordTypes.

What you need to do to prepare:

To apply a custom retention policy to all recordType logs, anThis rollout will happen by the specified date with no admin can simply select All underaction required before the recordTypes field to apply the custom retention policy to all existingrollout. Please notify your app developers about this change and future recordTypes.update any relevant documentation as appropriate.

More information is available here: Manage audit log retention policies | Microsoft LearnBefore rollout, we will update this post with revised documentation.