MC814577 - Microsoft Teams: Roster grouping for in-room participants through Proximity Join for Teams Rooms on Windows

Updated July 26, 2024: We have updated the rollout timeline below. Thank you for your patience.

When joining a meeting in Teams Room on Windows with a companion device (laptop or mobile), in-room participants will be grouped under the room node. Participants must join through Proximity Join. This update includes additional UI elements to create visual clarity of the in-room participants who are together.

This message is associated with Microsoft 365 Roadmap ID 400702

When this will happen:

General Availability (Worldwide): We will begin rolling out early September 2024 (previously mid-August) and expect to complete by mid-September 2024 (previously late August).

General Availability (GCC, GCC High, DoD): We will begin rolling out mid-September 2024 and expect to complete rollout by late October 2024 (late September). 

How this will affect your organization:

This update is available by default if the companion device has enabled the Bluetooth setting and the Teams Room device has any one of the following XML <SkypeSettings> configuration settings enabled:

• <BluetoothAdvertisementEnabled>true</BluetoothAdvertisementEnabled>
• <UltrasoundAdvertisementEnabled>true</UltrasoundAdvertisementEnabled>
• <RoomQRcodeEnabled>true</RoomQRcodeEnabled>

On the roster, in-room participants will automatically be grouped under the room node. The two scenarios in which in-room participants can be ungrouped from the room node are:

• Raised hand: For raised hand, we continue to follow the sequential order of raised hands. Therefore, in-room participants who use their companion device to raise their hand will be broken up and ordered accordingly.
• Role assignment: For changes in roles (Presenters/Attendees), in-room participants can be broken up and placed in the appropriate category on the roster.

In both scenarios, the room information will be listed below the participant's name.

What you need to do to prepare:

This rollout will happen automatically. You may want to notify your users about this change and update any relevant documentation as appropriate.