MC862229 - Microsoft Outlook: Quickly see who is in the office based on work hours and location

Service

Exchange Online
Microsoft 365 for the web
Microsoft 365 apps

Last Updated

Mar 7, 2025

Published Aug 14, 2024

Tag

Updated message
New feature
User impact

Platforms

Desktop
Web

Summary

Microsoft Outlook will soon feature a new calendar function that allows users to quickly see who is in the office based on work hours and location settings. The rollout begins mid-August 2024 for targeted release and completes by early March 2025 for general availability. No admin action is required.

More information

Updated March 7, 2025: We have updated the rollout timeline below. Thank you for your patience.

Coming soon for Microsoft Outlook: If users have enabled work hours and location in Settings, their colleagues will be able to more quickly see who plans to be in the office with a new calendar feature.

This message applies to new Outlook for Windows and Outlook on the web.

This message is associated with Microsoft 365 Roadmap ID 410986.

When this will happen:

Targeted Release: We will begin rolling out in mid-August 2024 and expect to complete by late August 2024.

General Availability (Worldwide): We will begin rolling out early October 2024 and expect to complete by early March 2025 (previously late February).

How this will affect your organization:

Before this rollout: Users select the Location icon for each day in the calendar to see who plans to be in the office:

user controls

After this rollout: In addition to the Location icon, users will have a new "always on" peek in the top right of the calendar that shows who plans to be in the office for the current day:

user controls

This feature is on by default and available to all users of new Outlook for Windows and Outlook on the web.

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation.