MC892647 - Microsoft Teams: Auto-detect and pre-select room audio in BYOD meeting rooms

Updated October 22, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon to Microsoft Teams: When users connect their laptop to a room's shared peripheral through USB, Teams will automatically detect the room's audio and recommend the room audio option on the pre-join screen to help streamline a user's entry into a bring your own device (BYOD) meeting room. If a room's audio peripherals are recognized as shared or they are on Microsoft's known BYOD peripherals list, the room audio option will be suggested to users. After users connect the peripheral to their laptop and join a meeting, users will automatically transition to the room's audio if a room's audio peripherals are recognized as shared and are on Microsoft's known BYOD peripherals list* or if the room's audio peripheral is associated** to a room via the Microsoft Teams Pro management portal. A shared peripheral is one that is being used by multiple users, which distinguishes it from a personal peripheral. This message applies to Teams on Windows desktops and Mac desktops.

*Use shared display mode in meeting rooms - Microsoft Support (will be updated with a list of known BYOD peripherals before rollout)

**Bring Your Own Device Rooms in Teams Pro Management portal (will be updated before rollout)

This message is associated with Microsoft 365 Roadmap ID 413710.

When this will happen:

Targeted Release: We will begin rolling out early October 2024 and expect to complete by mid-October 2024.

General Availability (Worldwide): We will begin rolling out mid-October 2024 and expect to complete by late November 2024 (previously late October).

How this will affect your organization:

Before this rollout: When users connect their laptop in a BYOD meeting room to a room's shared peripheral through USB, users must decide on their own whether to use the room audio option, and no suggestions are given based on BYOD peripheral connectivity.

After this rollout, users working at home should experience no changes. Users in the office will notice that when starting a meeting with certain room peripherals plugged in, the room audio option on pre-join will be suggested. For other room peripherals, the room audio option will be selected for them. This depends on the level of confidence given by certain scenarios.

Scenario	Audio option
Connected Peripheral is shared (plugged into by multiple unique users)	Suggest Room Audio
Connected Peripheral is on known BYOD device list	Suggest Room Audio
Connected Peripheral is both shared and on known BYOD device list	Move the user to Room Audio
Connected Peripheral is associated with a room through the Microsoft Teams Pro management portal	Move the user to Room Audio

The user has been moved automatically to the room audio option because the connected peripherals were associated with a BYOD room in the Teams Pro management portal:

The user has been moved automatically to the room audio option because the connected peripherals were both on the known BYOD devices list and flagged as shared:

This feature is on by default and available for admins to enable it.

What you need to do to prepare:

• This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to update any relevant documentation.
• Notify your users of the possibility that the room audio option in pre-join may be suggested or selected for them, depending on the peripheral they are plugged into while in a BYOD meeting room.
• You may wish to provide a feedback form to inform you if room audio was incorrectly selected for them while attending a meeting from home.
• You may also wish to use this as an opportunity to highlight the BYOD meeting room experience again to your users.

Learn more:

• *Use shared display mode in meeting rooms - Microsoft Support (will be updated with a list of known BYOD peripherals before rollout)
• **Bring Your Own Device Rooms in Teams Pro Management portal. This documentation describes the Teams BYOD room management solution, giving you inventory management and usage reports on your BYOD spaces through crowdsourced peripheral data. Using this solution to associate room audio peripherals to rooms can help automatically trigger shared display mode for your users when attending meetings in rooms. (will be updated before rollout)