MC1197128 - New permissions report available in SharePoint admin center

Introduction

We’re introducing a new Permissions report in the SharePoint admin center under Data access governance. This report helps SharePoint admins quickly identify which sites a specific user can access, including whether access is granted directly or through group membership. This feature supports investigations and permission reviews, especially before assigning Copilot licenses.

This message is associated with Roadmap ID 492621.

When this will happen:

General Availability (Worldwide, GCC, GCCH, DoD): Rollout begins mid-December 2025 and completes by mid-January 2026.

How this affects your organization:

• Who is affected: SharePoint administrators managing site permissions and access.
• What will happen:
  • A new Permissions report will be available in the SharePoint admin center under Data access governance.

  

  • The report lists all SharePoint sites a user can access, including whether access is full-site or limited to sections.
  • Access details include whether permissions were granted directly or via group membership.
  • This feature is enabled by default; no additional configuration is required.

What you can do to prepare:

• Review your current site permissions configuration to understand potential exposure.
• Notify your SharePoint administrators about the new portal-based access report.
• Update internal documentation and workflows to reflect this change.

Learn more: Discover sites accessible by a given user with the snapshot report

Compliance considerations:

No compliance considerations identified, review as appropriate for your organization.