MC1275312 - Microsoft Teams: AI meeting recap without transcript to meet compliance policies

Updated May 14, 2026: We have updated the content. Thank you for your patience. 

Introduction

Recap without saving transcript provides an optional wayalternative now for Copilot users to generate a meeting summary using live meeting context, withoutin case where saving a meeting transcript or recording.recording is not preferred or allowed.

This capability is intended for scenarios where organizations want AI‑generated recaps but have policies that limit or prohibit the retention of transcripts or recordings. When disabled, no AI recap is generated. Existing Copilot licensing and tenant‑level AI controls continue to apply.

This feature will be available to users with an M365 Copilot (Premium) license across platforms, including desktop (Windows and Mac), web, and mobile.

This message is associated with Microsoft 365 Roadmap ID 558286.

When this will happen:

• Targeted Release: We will begin rolling out mid-Mayearly June 2026 (previously mid-May) and expect to complete by mid-June 2026 (previously late May 2026May).
• General Availability (Worldwide): We will begin rolling out early mid-June 2026 (previously early June) and expect to complete by mid-late June 2026(previously mid-June).

How this affects your organization:

Who is affected:

• Microsoft Teams meeting organizers and participants with an M365 Copilot (Premium) license
• Microsoft 365 administrators managing Copilot and AI controls

What will happen:

• Teams admin center - Tenant admins will have control to opt in or out for AI features (e.g. Copilot, Intelligent Recap) for the meeting under the tenant. This feature is controlled by AI toggle/setting in the admin center. If AI is disabled at the tenant level, this experience is not available.
• Meeting options (before meeting) - Meeting organizers with a Copilot license can enable or disable Recap without saving transcript in meeting options under Copilot and other AI before the meeting, andmeeting
• In-Meeting controls (during meeting) – Meeting organizers or participants with a Copilot license can manageenable or disable Recap without saving transcript anytime during the meeting via the AI toggle during the (appears at top-left). Participants can see whether AI is being turned on/off, while participants cannot change this setting.
• Post-meeting through the AI mode dropdown (top‑left indicator).
• During a meeting, organizers and participants with a Copilot license can enable or disable this option.
• summary - When enabled, Intelligent Recap will generate an AI summary even if recording and transcription are not turned on.
• Meeting attendees with Copilot license can view the AI summary after the meeting. No transcript or recording is saved as part of this experience.
• This feature is controlled byStorage – When enabled, a doc will be stored in organizer’s OneDrive for default 120days, and it will be configurable in admin center for longer/shorter days as needed.
• Deletion – For post-meeting AI summary, organizer can choose to delete the existing AI toggle. If AI is disabled atcontent from the tenant level, this experience is not available.
• The feature is on by default for tenants where CopilotRecap page, and AI experiences are enabled.it will result in the deletion of the doc in organizer’s OneDrive, and vice versa.

What you can do to prepare:

• Review your organization’s AI and Copilot governance policies to determine whether this experience aligns with your compliance posture.
• If you want to opt out, disable the AI toggle in your tenant settings to prevent Recap without saving transcript from being used.
• Update internal guidance and helpdesk documentation to reflect that meeting recaps may be generated without recordings or transcripts.
• Communicate this change to meeting organizers, especially in regulated environments.

Compliance considerations: