MC1319216 - Microsoft Teams: In‑meeting toggle to turn Meeting AI on or off

Updated August 26,June 24, 2026: We have updated the content and timeline. Thank you for your patience. 

What and Why

Microsoft Teams will introduce a new control in-meeting togglethat allows licensed meeting organizers and presenters to turn Meeting AI (including CopilotCopilot, Facilitator, and Facilitator)meeting recap) on or off during a live meeting. This change builds on existing Meeting AI behavior and provides real-time flexibility to control when AI is active.

Licensed organizers and presenters can capture insights when discussions are valuable and turn off AI when conversations shift to sensitive topics. To protect AI from accessing any artifacts, RecordingThe toggle respects existing tenant policies and Transcription will also be turned off.compliance controls.

This message is associated with Microsoft 365 Roadmap ID 558286.

Rollout Schedule

• Targeted Release: We will begin rolling out mid-Septemberearly July 2026 (previously mid-August)early June) and expect to complete by late Septembermid-July 2026 (previously late August)mid-June).
• General Availability (Worldwide): We will begin rolling out mid-SeptemberJuly 2026 (previously late August)mid-June) and expect to complete by end-of-July 2026 (previously late September (previously early September)June).

Impact on Your Organization

Who is affected

• All Microsoft 365 tenants with Meeting AI (Copilot and/or Facilitator) enabled by policy and in Meeting Options
• Licensed organizers and presenters in Teams Meetings

Platforms / Services

• Microsoft Teams (Desktop, Web, and Mobile)
• Microsoft 365 Copilot (Meeting AI, Facilitator)Facilitator, recap)

What will happen

• A new controlMeeting AI toggle will appear in the Teams meeting toolbar for scheduled meetings:toolbar: 

  

  Screenshot 1 - Copilot and Facilitator toggles set to off

• Licensed organizers and presenters can turn Meeting AI on or off during meetings: 

  

  Screenshot 2 - Copilot and Facilitator toggles set to on

• Toggles are shown only when Meeting AI is allowed by policy.
• An AI status indicator will show participants whether Meeting AI is active.

Existing tenant policies and meeting options are respected:

• If Meeting AI is disabled by policy, the toggles will not appear.

When Meeting AI is turned off:

• Copilot, Facilitator responses, and Notes will no longer be generated.
• Previously generated artifacts remain available and governed by retention policies.
• If AI is used without transcription, speech-to-text data stops and Recap is not generated.

Important: Transcription Dependency

• When AI is used with transcription, they remain coupled:
• Turning on Meeting AI automatically turns on transcription and generates a recap.
• Starting transcription automatically enables Meeting AI and recap.
• To prevent Meeting AI usage, transcription and Meeting AI must remain off.

No changes to

• Meeting options configured before meetings
• Recording, transcription, and sensitivity labels behavior
• Retention and compliance policies
• Licensing requirements for Copilot and Meeting AI

Action Required / Recommendations

No action is required for this rollout.

Recommended actions:

• Update internal training and documentation to explain:
• Where the Meeting AI toggle appears
• Who can use the toggle (licensed organizers and presenters)
• Communicate to end users:
• Starting transcription automatically enables Meeting AI and recap
• Meetings that must avoid AI should not use transcription
• Prepare helpdesk teams to support user questions about:
• Controlling Meeting AI during meetings
• Understanding transcription-related behavior

Compliance Considerations

No compliance considerations identified. Review as appropriate for your organization.