MC808158 - Microsoft Teams: Automatic location updates on bookable desks

Updated October 2,September 18, 2024: We have updated the rollout timeline below. Thank you for your patience.

Before this rollout, users can indicate in Microsoft Teams if they are in officeRooms on Microsoft Windows will soon support Proximity Join via ultrasound. It will be an alternative to using Bluetooth or remoteQR codes and typically will not penetrate walls, therefore improving the quality of detected rooms by manually setting their location by selecting their profile photo at the top right of Teams. With this rollout, we are introducing automatic location updates on bookable desks to make it easier for users to keep their work location up to date and connect with others in the office.

In addition to this featurepersonal devices. This release will be rolling out to bookable desks, it will also be rolling outMicrosoft Teams Desktop (Windows and MacOS) for receivers and to BYOD rooms. select Microsoft Teams Rooms on Windows. 

This message is associated with Microsoft 365 Roadmap ID 401118. 380681

When this will happen:

General availabilityAvailability (Worldwide) for bookable desks:: We will begin rolling out mid-September 2024 (previously early September) and expect to complete by late September 2024 (previously mid-September).

General availability (Worldwide) for BYOD rooms:Availability (GCC): We will begin rolling out latemid-September 2024 and expect to complete by early October 2024.

General Availability (GCC High): We will begin rolling out early October 2024 and expect to complete by early November 2024.

How this will affect your organization:

Bookable desks refer to unassigned seatsThe user experience for Proximity Join on Microsoft Teams Rooms will not change as a result of this feature. The suggested room in the officeroom list will be improved using ultrasound.

Previous tenants that are equippedwere not able to leverage the Proximity Join feature due to Bluetooth restrictions will be able to use Proximity Join via ultrasound with devices such as monitors or other peripherals. Admins can associate these devices to a workspace account using the Teams Rooms Pro Management portal. this release.

This associationnew feature will allow users to automatically claim a desk, and (in future) will provide IT with valuable usage analytics and reports. Learn more: Setting up Bookable Desks in Microsoft Teams - Microsoft Teams | Microsoft Learn. After configuring bookable desks, admins can enable automatic location updates at the tenant level or for a specific user group. Then, users can enable the feature at Teams > Settings (three-dot menu in top right of the screen) > Privacy > Sharing your work location. After users enable the feature, their work location will automatically update to In the office when they connect to a bookable desk, if their location was previously set to Unknown or Remote.

To help users find this feature, after an admin enables the feature, the banner "Looks like you're in the office" will appear the first time a user plugs into a bookable desk.

After a user enables automatic location updates, the banner "You're connected to your organization's network or device" will appear once when they plug into a bookable desk. The banner confirms that the user has successfullybe enabled automatic location update.

by default.

What you need to do to prepare:

This rollout will happen automatically by the specified date with no admin action required before the rollout. To prepare for this feature, we recommend communicating

You may want to notify your users about this new featurecapability to your users and admin team and sharing instructions if needed. After this feature rolls out, admins can enable automatic location updates atdetect nearby rooms using the laptop microphones, which will receive the ultrasound signal broadcasted from select Microsoft Teams Rooms that have consoles built with a tenant level or for a specific user group. Then, users can enable automatic location detection in Teams Settings > Privacy as described earlier.dedicated ultrasound speaker. Audio peripherals connected to laptops may affect the device's ability to detect the ultrasound signal.