Metadata at Mar 5, 2026
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MC1245225 - Microsoft Teams: Ad-hoc room reservation from Teams Rooms on Windows console
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What changed since this version
Updated April 15, 2026: We have updated the timeline. Thank you for your patience.
Introduction
We’re introducing ad-hoc room reservation directly from the Microsoft Teams Rooms on Windows console. This update enables users to reserve an available room on the spot without relying on a personal device or hallway panel, supporting quick, spontaneous meetings and helping reduce scheduling conflicts. This feature requires a Teams Rooms Pro license.
This message is associated with Microsoft 365 Roadmap ID 548648.
When this will happen
- General Availability (Worldwide, GCC): We will begin rolling out in early June 2026 (previously late
April 2026May) and expect to complete by lateAprilJune 2026(previously early June). - General Availability (GCC High): We will begin rolling out late in
Aprilearly June 2026(previously April) and expect to complete byearly Maylate July 2026 (previously late June). - General Availability (DoD): We will begin rolling out inlate July 2026 (previously late
April 2026June) and expect to complete by mid-MayAugust 2026(previously mid-July).
How this will affect your organization
Who is affected
- Users and admins of Teams Rooms on Windows with Teams Rooms Pro licenses.
What will happen
- After this feature becomes available on room devices, users can reserve an available room directly from the Teams Rooms calendar by choosing Reserve and selecting an end time:
- End times appear in 15-minute increments for up to the end of the day or until the next scheduled meeting, whichever comes sooner:
- The feature is enabled by default.
- Admin controls will be available on the Teams Rooms Pro Management portal: Rooms > Settings > Meetings > Allow ad-hoc room reservation.
What you can do to prepare
- No action is required before rollout.
- Notify users of the new reservation workflow.
- Update internal training or documentation.
- Use Teams Rooms Pro Management portal or device settings if you want to restrict ad-hoc reservations.
Compliance considerations
No compliance considerations identified. Review as appropriate for your organization.
Snapshot from Mar 5, 2026
Introduction
We’re introducing ad-hoc room reservation directly from the Microsoft Teams Rooms on Windows console. This update enables users to reserve an available room on the spot without relying on a personal device or hallway panel, supporting quick, spontaneous meetings and helping reduce scheduling conflicts. This feature requires a Teams Rooms Pro license.
This message is associated with Microsoft 365 Roadmap ID 548648.
When this will happen
- General Availability (Worldwide, GCC): We will begin rolling out in late April 2026 and expect to complete by late April 2026.
- General Availability (GCC High): We will begin rolling out late in April 2026 and expect to complete by early May 2026.
- General Availability (DoD): We will begin rolling out in late April 2026 and expect to complete by mid-May 2026.
How this will affect your organization
Who is affected
- Users and admins of Teams Rooms on Windows with Teams Rooms Pro licenses.
What will happen
- After this feature becomes available on room devices, users can reserve an available room directly from the Teams Rooms calendar by choosing Reserve and selecting an end time:
- End times appear in 15-minute increments for up to the end of the day or until the next scheduled meeting, whichever comes sooner:
- The feature is enabled by default.
- Admin controls will be available on the Teams Rooms Pro Management portal: Rooms > Settings > Meetings > Allow ad-hoc room reservation.
What you can do to prepare
- No action is required before rollout.
- Notify users of the new reservation workflow.
- Update internal training or documentation.
- Use Teams Rooms Pro Management portal or device settings if you want to restrict ad-hoc reservations.
Compliance considerations
No compliance considerations identified. Review as appropriate for your organization.